Free template · For videographers · Reviewed May 2026

Invoice template for videographers.

Video work has the most upfront cost of any freelance discipline - gear rental, location, crew, edit suite time. Invoices have to reflect the actual cost structure or you'll lose money on every project.

What this template includes

· 4 sample line items for videographers
· Recommended payment terms
· The #1 invoicing gotcha for videographers
· Real rate-range data for 2026

Sample line items for videographers

The line items below are the shapes most videographers use. Copy them, adjust to your scope, fold them into the invoice format your accounting tool spits out.

Description	Qty	Rate
Shoot day - DP + sound op (10 hrs)	1	$3,200 flat
Equipment rental - gimbal + 2 lights + lavs	1	$650 flat
Post-production - 90-second hero edit + 3 short cuts	1	$2,400 flat
Color grade + audio mix + delivery (4K + web-res)	1	$800 flat

Recommended payment terms

50% deposit before shoot (covers gear + crew), 50% Net 7 from final delivery. Many videographers structure as 40% / 40% / 20% across pre-pro, shoot, and post - pick whichever your clients are used to.

The gotcha most videographers miss

Revisions on video are murder. A 'small color tweak' is 4 hours in the edit. Spell out: '2 rounds of revision included; further rounds at $250/hour of editing time.' Track every additional round on the invoice as a separate line.

Typical rates for videographers in 2026

Single-day shoots with editing typically run $3,500–$12,000 depending on production value. Corporate work and commercials trend higher; YouTube-style work trends lower. Gear-included day rates: $2,500–$5,000.

Skip the template juggling.

Invoicy creates branded invoices in 30 seconds, sends them with a payment link, and chases overdue clients for you. Free tier covers 3 active invoices.

Or see Invoicy · No card. Cancel anytime.

Templates for other freelance work